here we ’ ll talk a act about some of the considerable downsides to switching to an ERP, and ways you can greatly increase the life of your QuickBooks solution. You may think that going with a higher level software software might signify that you ’ ve “ made it to the big leagues, ” but higher level does not constantly translate into higher respect. Consider these reasons why you want to stay with QuickBooks :
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1. QuickBooks Enterprise Is Scalable
As your company grows, so does the size of your spinal column position team. With more than 10,000 QuickBooks engagements under our swath we ’ ve seen businesses use QuickBooks successfully up to $ 50M in annual tax income. We ’ ve besides performed workarounds to help businesses who need more than 30 active users. This is something done with the avail of a specialized custom programming team, outside what Intuit can provide. We can besides perform condenses and summary conversions on QuickBooks files that are becoming excessively boastfully or unwieldy – removing long-past transactions, previous customers, or discontinued products to a break dormant charge – can free up outer space and increase speed .
A growing company besides frequently brings up concerns about security system and license levels. QuickBooks has detailed permission settings which can help you control who sees what data, and allow you to expand your team without compromising data integrity. So although you may feel you have outgrown QuickBooks, you just need to activate a few more settings and review your permission levels .
2. QuickBooks Enterprise Has Industry-Specific Solutions
One of the reasons a company might feel they ’ ve outgrow QuickBooks is to add more tools or meet specific industry requirements. however, industry-specific report and ERP systems are much ill documented and updated less frequently. They besides can make lease unmanageable since staff needs to be trained on a niche system, rather than a cross-industry standard
QuickBooks Enterprise has solutions that meet the needs of :
These industry-specific solutions include all the functionality of QuickBooks Enterprise, but with particular features and reports unique to the industry .
3. QuickBooks Enterprise Integrates Seamlessly With Many Other Systems
In accession to setup, file review and compensate, and train, two of the biggest things we do are : work flow design and customs program. Most companies use more than one part of software for respective crucial business functions. Having these systems integrated save time, money, removes duplication of feat, and eliminates opportunities for errors. QuickBooks has a semi-open API, but very little documentation. We employ a team of custom-made programmers who are able to integrate QuickBooks Enterprise with about any product with an open API. This includes CRM and sales systems, proprietorship software, and project management solutions. Although these integrations are an initial capital expense, they provide incredible respect in the light and hanker term as they remove administrative tasks that may be taking up valuable staff clock. They besides allow you to get better insight into your numbers and see how different departments impact each early .
4. You Likely Don’t Have The Manpower For A Switch
Switching to a robust ERP system typically takes at least six months. During that time, your staff would need to enter every figure twice–once in the honest-to-god system and once in the fresh. If you are growing promptly adequate to feel you have outgrown QuickBooks it is probable that your staff is already stretched dilute and may be filling multiple roles. They will lose precious hours of time that would be better exhausted helping your customers, and building the commercial enterprise .
The complexity of a higher-level system besides requires extra work force to manage. typically building your system and workflows, migrating the data, and training your team will be done by a adviser on the staff of the fresh ERP. many companies even hire an extra external adviser on retainer who has to perform updates, trouble-shoot, and data clean and can provide them with indifferent advice. not only will you be paying for these extra consultants, but you ’ ll need person on your team to serve as the point person. Time will need to be set aside for all of your departments to review propose workflows, click through every unmarried screen of the modern system, and report any bugs that they find. You ’ ll besides need to dedicate time to coach and updating all your documentation to reflect the processes of the new system. If you don ’ metric ton feel you can reasonably dedicate approximately 1,500 hours of your team ’ sulfur time to the conversion project, we recommend staying in your current system a bite longer .
5. QuickBooks Enterprise Has A Large Data Capacity
QuickBooks Enterprise handles larger data file sizes a long as the system is configured correctly. The system allows you to track up to a million vendors, customers, inventory items, and employees. This is sufficient for most mid-sized businesses and even departments within some Fortune 1000 companies. Often times QuickBooks users think they have outgrown QuickBooks when they actually have not even come close to the maximum act of data points. sometimes the languor or issues they are having with the software are a result of improper frame-up or poor people environment ( not enough board on the host calculator ), rather than the actual limitations of QuickBooks .
6. QuickBooks Enterprise Offers Advanced Reporting
Industry-specific reports and sample infrastructure fiscal reports are available in QuickBooks Enterprise. The modern Advanced Reporting sport allows your staff to create any report you need, including synergistic dashboards for a better end-user experience and easy Snapshots into the data that drives your occupation. You can besides customize reports or use the report consolidation tool to combine reports across multiple caller files. Advanced Reporting can be difficult to learn and get set up. The Intuit accompaniment team is only minimally trained on Advanced Reporting. We recommend working with a technical to implement Advanced Reporting and ensure your data is being correctly tracked .
7. QuickBooks Enterprise Can Track Inventory In Multiple Locations
many companies feel they have outgrown QuickBooks when they open a new location. however, the Advanced Inventory module for QuickBooks Enterprise Platinum allows businesses to :
- Track inventory in multiple locations and by bin location
- Track serialization and lots
- Keep inventory valued using FIFO costing and use barcoding capabilities
- Work with third-party inventory systems that connect with QuickBooks, should you have additional requirements
As you ’ ll witness from the below chart, QuickBooks Enterprise features are identical comparable to other ERPs. But they have the advantage of minimal conversion, decreased train fourth dimension, and a lower price tag :
QuickBooks Enterprise |
Large accounting software products |
|
| Simple to convert | X | |
| Minimal staff training | X | |
| Needs additional staff to manage | X* | |
| Lower cost option | X | |
| Scalable to your needs | X | X |
| Handles data files of more than 1 gig | X | X |
| Offers industry and need-specific modules at an additional cost. | X | X |
| Allows customization and integration of other software products such as CRMs and proprietary tools. | X | X |
| Offers robust reporting tools | X | X |
*Potentially
Still Think You’ve Outgrown QuickBooks?
Fourlane can help you determine if you ’ ra missing opportunities in your current software, or it in truth is time for an upgrade. We are a third-party supplier with more than 10,000 accountancy software implementations under our belt. Our team specializes in indifferent advice to help you determine which intersection truly will be the best fit for your clientele. We can besides help you determine the ROI of an promote .
